CAREERS & INTERNSHIPS

Join Our Mission to Solve Leg Vein Problems!

At Vascular Solutions, The Leg Vein Experts, our Board-Certified leg vein specialists are

dedicated to solving leg vein problems through accurate diagnosis, advanced medical treatments, and expert care. We provide exceptional vein care to our patients and are committed to improving their quality of life.

We are currently seeking a highly organized and proactive Administrative Lead to

manage the non-clinical operations of our practice. This pivotal role will ensure the

seamless functioning of administrative processes, supporting our clinical team in

delivering exceptional patient care.

Your Impact as Administrative Lead:

Operational Excellence

● Manage daily administrative tasks to ensure effective front-office operations.

● Oversee patient registration, scheduling, and insurance verification processes.

● Enhance administrative workflows to support clinical operations

● Act as the main coordinator for all non-clinical activities

Financial Management

● Oversee patient billing and collection processes

● Monitor and reconcile daily financial transactions

● Identify and resolve insurance claim issues

● Track key financial metrics and prepare regular reports

● Support budget planning and financial forecasting activities

Payroll Administration

● Manage payroll setup and processing using Gusto payroll platform

● Maintain accurate employee profiles, compensation details, and tax information

in Gusto

● Input and verify employee time records, overtime, paid time off, and holiday pay

● Set up and manage payroll deductions including benefits, retirement

contributions, and garnishments

● Review and approve payroll runs before processing

● Onboard new employees in Gusto system including tax forms and direct deposit

setup

● Address employee payroll inquiries and resolve discrepancies promptly

● Ensure accurate maintenance of employee records and payroll data security

● Coordinate with Gusto support for system issues or compliance questions

Team Leadership

● Supervise and mentor administrative staff, providing guidance and performance

feedback

● Work closely with the Clinical Lead to develop comprehensive training and

onboarding processes and materials for new hires

● Manage administrative staff schedules to ensure consistent coverage

● Ensure adequate coverage when team members call out, leave early, or take

vacation

● Foster our collaborative team environment where all members thrive

● Delegate tasks effectively while ensuring accountability

● Collaborate closely with the Clinical Lead to align administrative and clinical

operations

Resource Management

● Maintain an accurate inventory of office supplies and equipment

● Implement effective supply management procedures

● Coordinate facility maintenance and repairs

● Manage vendor relationships and service contracts

Patient Experience Enhancement

● Ensure a welcoming and efficient front-office experience

● Address administrative patient concerns promptly and effectively

● Coordinate with the Clinical Lead to create a seamless patient journey

● Implement strategies to improve patient satisfaction with administrative

processes

Compliance Excellence

● Maintain compliance with all regulatory requirements and practice policies

● Ensure accurate and secure maintenance of patient records

● Stay current with healthcare regulations affecting practice operations

● Implement and monitor administrative policies and procedures

● Ensure payroll compliance through proper use of Gusto platform and adherence

to company policies

Your Qualifications:

● Proven experience in healthcare administration, preferably in a medical practice setting

● Strong understanding of medical office operations and healthcare business

practices

● Excellent time management, organizational, and problem-solving abilities

● Exceptional communication and interpersonal skills

● Demonstrated ability to lead and motivate a team

● Proficiency with practice management systems and electronic health records

(EHR)

● Experience with financial management and reporting

● Experience with payroll management and Gusto or similar payroll platforms

● Knowledge of payroll processes and employee data management

● Ability to remain calm and effective under pressure

● High level of discretion and confidentiality when handling sensitive employee

information

Preferred Qualifications:

● Bachelor's degree in Healthcare Administration, Business Administration, or

related field

● Medical office management certification

● Experience in vascular care or specialty medical practice

● Experience with Gusto payroll platform specifically

● Certified Payroll Professional (CPP) designation or similar certification

Position Details:

● Full-time position

● Is both interested and enthusiastic about working full time (up to 5 days per

week; Mon-Fri for most weeks of the year)

● Anticipated shifts may run from as early as 8am to as late as 6:00pm (as business

needs necessitate)

● Schedule aligns with practice operational hours to ensure administrative

leadership during all business hours

● May require flexibility to accommodate special events or projects

● Must be available during payroll processing periods and tax filing deadlines

We Value Our Team Members:

● Competitive salary and benefits package

● Opportunity to grow within our dynamic practice

● Collaborative and supportive work environment

● Professional development opportunities

"I enjoy working with an energetic, compassionate, and highly skilled team of healthcare professionals at Vascular Solutions. Together, we provide Patients with a thorough, integrated Patient experience, where they can have diagnostics, procedures, and consultations all in one place for comprehensive vein and vascular care." - Alicia, Registered Vascular Technologist at Vascular Solutions

Join Our Team!

To apply, please email your resume to: marketing@vasc-solutions.com

Vascular Solutions is an equal opportunity employer.

$17/hr - Part-Time

Join our Vascular Solutions Team! 

At Vascular Solutions, our Board-Certified leg vein specialists are on a mission to solve leg vein problems using accurate diagnosis, advanced medical treatments, and expert care. We are dedicated to providing exceptional vascular care to our Patients and improving their quality of life. 

We are currently seeking a highly motivated and reliable individual to join us as a Medical Office Assistant. As a Medical Office Assistant, you will play a vital role in supporting our mission by ensuring efficient clinic operations and confidently caring for our patients with leg vein expertise. 

Responsibilities: 

● Manage the practice's daily operations, ensuring efficient workflow and a seamless patient experience. 

● Coordinate patient appointments, maintaining optimal coverage and minimizing disruptions in practice operations. 

● Room Patients promptly and accurately record vitals and medical information in the electronic medical records (EMR) system. 

● Prepare examination rooms, ensuring the availability of necessary equipment and supplies for healthcare providers. 

● Assist with medical procedures and treatments, supporting healthcare providers as required. 

● Maintain a clean and organized clinic environment, including stocking supplies, sterilizing instruments, and managing proper medical waste disposal. 

● Exercise sound judgment in handling challenging patient situations, promptly escalating concerns to the supervisor. 

● Collaborate with the team to ensure effective communication and coordination of patient care activities. 

● Contribute to the training and orientation of new medical office assistants, sharing leg vein knowledge and expertise. 

● Embrace a learning mindset and actively seek opportunities for growth and professional development. 

Qualifications:

● A high school diploma or equivalent is required. 

● Minimum of 2 years of experience in a medical office setting is preferred, demonstrating proficiency in office routines and patient care processes. 

● Bilingual proficiency in English and Spanish is preferred, enabling effective communication with our patient community. 

● Knowledge of medical terminology and experience working with electronic medical record (EMR) systems. 

● Strong communication and organizational skills to interact effectively with patients, providers, and the healthcare team. 

● Ability to thrive in a fast-paced environment, managing multiple tasks and prioritizing effectively. 

At Vascular Solutions, we value our employees and their dedication to our mission. We offer extensive on-the-job training to ensure you have the knowledge and skills needed to care for our Patients confidently. Join our team and grow with us as we make a difference in the lives of individuals with leg vein problems. 

"I enjoy working with an energetic, compassionate, and highly skilled team of healthcare professionals at Vascular Solutions. Together we provide Patients with a thorough, integrated Patient experience, where they can have diagnostics, procedures, and consultations all in one place for comprehensive vein and vascular care." - Alicia, Registered Vascular Technologist at Vascular Solutions. 

If you are passionate about providing exceptional Patient care, eager to learn and grow, and ready to contribute to our mission, we invite you to apply for the position of Medical Office Assistant at Vascular Solutions by sending your resume to marketing@vasc-solutions.com 

Note: Only shortlisted candidates will be contacted for interviews. We adhere to OSHA/HIPAA and CPR compliance within our clinic. 

Vascular Solutions is an equal opportunity employer.

Join Our Mission to Solve Leg Vein Problems!

At Vascular Solutions, The Leg Vein Experts, our Board-Certified leg vein specialists are dedicated to solving leg vein problems through accurate diagnosis, advanced medical treatments, and expert care. We provide exceptional vascular care to our patients and are committed to improving their quality of life.

We are currently seeking a detail-oriented and reliable Part-time Bookkeeper to optimize our financial operations. 

This role will have a dual focus:

1. To coordinate & optimize bookkeeping in our medical practice
2. To coordinate & optimize bookkeeping of the owner’s personal accounts

Your Impact as Medical Practice Bookkeeper:

Financial Excellence

• Manage day-to-day bookkeeping operations of the practice, including accounts payable and banking activities
• Accurately enter, categorize, and reconcile transactions within our accounting software platform (QuickBooks)
• Ensure that all bills, invoices, and refunds are paid in a timely fashion
• Prepare and transmit monthly financial reports (bank statements, retail sales, and refund reports)
• Present and review expense reports with the practice owner biweekly

Revenue Cycle Support

• Assist with accounts receivable processing by providing daily documentation of received bank payments (checks & EFT bank deposits) to our billing team
• Partner with the practice Authorization Specialist to manage the refund binder and process patient and insurance refund checks
• Take cash deposits to the bank

Administrative Excellence

• Upload all invoices, packing slips and receipts to our accounting software (QuickBooks)
• Verify that purchased items have been received prior to payment processing
• Maintain updated record of vendors within the vendor binder & spreadsheet
• Ensure incoming tax documents (1098 forms) are appropriately archived
• Vendor & Resource Management
• Manage relationships with external vendors and service providers such as auditors, tax advisors, and banking institutions
• Manage Amazon account and ordering cadence for office supplies, following the outlined budget
• Coordinate supply procurement to support seamless clinic operations

Team Collaboration

• Maintain biweekly meeting cadence with the practice owner
• Partner with leadership to manage staff reimbursements submitted through Gusto
• Partner with leadership to ensure adequate funds for biweekly payroll
• Support the team's commitment to operational efficiency and excellence

Your Qualifications:

• Proficiency with QuickBooks accounting software
• Experience in healthcare financial operations preferred
• Exceptional attention to detail with a commitment to going above and beyond in accuracy
• Outstanding organizational skills with the ability to streamline operations and continuously improve processes
• Ability to maintain the highest level of confidentiality and handle sensitive financial information with complete integrity
• Strong communication skills that foster respectful team collaboration and effective vendor relationships
• Knowledge of human resources and payroll coordination preferred
• Honest, trustworthy approach to all financial responsibilities

Position Details:

• Part-time position with flexible scheduling
• Dual-responsibility: medical practice, bookkeeping and personal financial bookkeeping (of owners)
• Ideal for an experienced bookkeeper seeking diverse, meaningful work with work-life balance
• Schedule coordinated with practice operational requirements and bookkeeper availability
• Competitive compensation reflecting the comprehensive scope of responsibilities

We Value Our Team Members:

• Competitive compensation
• Collaborative and supportive work environment
• Be part of a team making a real difference in patients' lives

"I enjoy working with an energetic, compassionate, and highly skilled team of healthcare professionals at Vascular Solutions. Together, we provide Patients with a thorough, integrated Patient experience, where they can have diagnostics, procedures, and consultations all in one place for comprehensive vein and vascular care." - Alicia, Registered Vascular Technologist at Vascular Solutions

Join Our Team!

To apply, please email your resume to: marketing@vasc-solutions.com

Vascular Solutions is an equal opportunity employer.